Aug 10, 2020. Jul 25, 2019. One of these is the ‘Opening Mail Attachment' prompt that says ‘You should only open attachments from a trustworthy source.'. The tickbox to ‘Always ask before opening this type of file' is greyed out, which would help a single user avoid the prompt, but also doesn't help in an enterprise setting.
By default, Outlook attachments in .docx, .xlsx and .pptx will open in Protected View. To edit it, you should press 'Enable Editing' at first. If you may feel it annoying in that you've confirmed the security of attachments before opening, this article will tell you how to disable the protected view.
When you double click on a mail attachment in Outlook, trying to open and edit it, you will discover that the file always shows in Protected View. You should press 'Enable Editing' button firstly to edit it. If you're careful enough before opening the attachment, you must feel it redundant and vexing. Follow the 2 steps below to disable the Protected View. Here we will take MS Word as an example.
Greyed Out Attachments (in Outlook Express) With the introduction of Outlook Express 6, Microsoft has added an additional feature to prevent customers from infecting their machines with viruses. Outlook Express uses the Internet Explorer unsafe file list and the confirm open after download setting in Folder Options to determine if a file is safe.
Step 1: Disable Protected View in MS Word
- For a start, you need to open MS Word program.
- Then click 'File' button to access 'File' menu, from which you should locate and select 'Options' item.
- After that, the 'Word Options' window will pop up. You should switch to 'Trust Center' tab and click on 'Trust Center Settings' button.
- In the new 'Trust Center' window, shift to 'Protected View' tab. In the right pane, you can find the 'Enable Protected View for Outlook attachments' option. Uncheck it.
- After completing the above steps, you ought to click a series of 'OK' to enable the changes.
- Finally you can close MS Word and turn to Outlook to have a try.
In Outlook, select an email with attachments. In Reading Pane, double click the attachment to open it. You will see a prompt, which asks you whether to open or save it. It is much more annoying than Protected View. But the 'Always ask before opening this type of file' option is grayed out. You cannot deselect it to disable the asking. So move on to Step 2.
Step 2: Disable 'Always ask before opening this type of file'
- To begin with, close Outlook and go to 'Start Menu'.
- Then find and locate 'Microsoft Outlook' application. Press 'Shift' and at the same time right click on it.
- After that, from the context menu, you should select 'Run as administrator'.
- Next a dialog box of 'User Account Control' will open up, in which you need to click 'Yes'.
- Outlook will start. You should find the email attachment and double click to open it again. In the popup prompt, you will see the option 'Always ask before opening this type of file' is not grayed out. Now you can deselect it.
- After deselecting the option, you can click 'Open' to access the attachment. Protected View must be removed. In addition, from now on, the dialog box of 'Opening Mail Attachment' won't pop up any longer when you try to open the attachment in .docx format.
To disable protected view for email attachments in .xlsx and .pptx format, you can use the same method as well.
Never Trust in Unknown Email Attachments Readily
Although no protected view is really much more convenient, you should be more alert about the email attachments. It is known that viruses and malware can be disguised as innocuous attachments. Thus in order to protect your Outlook data, you should never trust in and open unknown email attachments readily. Plus, so as to provide the timely rescue, you should keep an Outlook recovery tool handy, such as DataNumen Outlook Repair, which can get back maximum data in case of severe Outlook corruptions.
Author Introduction:
Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit www.datanumen.com
Related
It is possible that the Modify option is grayed out because the Indexing status is not yet complete or still loading. Let us try to wait up until it is finish and completed to check if the Modify option will be available. If still the same, lets try the below steps:
1. Allow indexed option from OST
- Go to 'File' > 'Account Settings' > Again 'Account Settings'.
- Choose the 'Data Files' tab.
- Write down the 'Location' for 'OST' file. Then go to the folder specified.
- Close your Outlook.
- Using 'Windows Explorer' go to the folder where the OST files are These are the folders you wrote down in the location section. Basically, the location is usually'C:UsersyourusernameAppDataLocalMicrosoftOutlook'.
- Then highlight all the OST files in the folder. (Hold the 'CTRL' button to click and select all).
- Do a Right-click on the highlighted file, then select 'Properties'.
- Then Select the 'Advanced…' button.
- Do Check the 'Allow this file to have contents indexed in addition to File properties' option if it isn't checked previously, then go to 'OK'.
- Now Open your Outlook, then go back to 'File' location >then 'Options' > 'Search' > 'Indexing Options' > Click on 'Modify' and recheck 'Outlook'.
2. Rebuild your search catalog.
- Close Outlook and open Control Panel. Depending on the version of Office you're using, you might need to click the Start button, and on the Start menu, right-click Control Panel.
- Do one of the following:
a. Choose Indexing Options. - b. In the Search box, type Indexing, and then choose Indexing Options.
- In the Indexed Locations dialog box, under Change selected locations, select the check box for the location you want to modify, and then click OK.
- In the Advanced Options dialog box, on the Index Settings tab, under Troubleshooting, click Rebuild. A Rebuild Index dialog box opens warning that the 'index might take a long time to complete.' Choose OK to start rebuilding the index.
3. Registry Edit
Create a new DWORD (32-bit), name it PreventIndexingOutlook and give it a value 0.
- To begin with, close Outlook and go to 'Start Menu'.
- Then find and locate 'Microsoft Outlook' application. Press 'Shift' and at the same time right click on it.
- After that, from the context menu, you should select 'Run as administrator'.
- Next a dialog box of 'User Account Control' will open up, in which you need to click 'Yes'.
- Outlook will start. You should find the email attachment and double click to open it again. In the popup prompt, you will see the option 'Always ask before opening this type of file' is not grayed out. Now you can deselect it.
- After deselecting the option, you can click 'Open' to access the attachment. Protected View must be removed. In addition, from now on, the dialog box of 'Opening Mail Attachment' won't pop up any longer when you try to open the attachment in .docx format.
To disable protected view for email attachments in .xlsx and .pptx format, you can use the same method as well.
Never Trust in Unknown Email Attachments Readily
Although no protected view is really much more convenient, you should be more alert about the email attachments. It is known that viruses and malware can be disguised as innocuous attachments. Thus in order to protect your Outlook data, you should never trust in and open unknown email attachments readily. Plus, so as to provide the timely rescue, you should keep an Outlook recovery tool handy, such as DataNumen Outlook Repair, which can get back maximum data in case of severe Outlook corruptions.
Author Introduction:
Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit www.datanumen.com
Related
It is possible that the Modify option is grayed out because the Indexing status is not yet complete or still loading. Let us try to wait up until it is finish and completed to check if the Modify option will be available. If still the same, lets try the below steps:
1. Allow indexed option from OST
- Go to 'File' > 'Account Settings' > Again 'Account Settings'.
- Choose the 'Data Files' tab.
- Write down the 'Location' for 'OST' file. Then go to the folder specified.
- Close your Outlook.
- Using 'Windows Explorer' go to the folder where the OST files are These are the folders you wrote down in the location section. Basically, the location is usually'C:UsersyourusernameAppDataLocalMicrosoftOutlook'.
- Then highlight all the OST files in the folder. (Hold the 'CTRL' button to click and select all).
- Do a Right-click on the highlighted file, then select 'Properties'.
- Then Select the 'Advanced…' button.
- Do Check the 'Allow this file to have contents indexed in addition to File properties' option if it isn't checked previously, then go to 'OK'.
- Now Open your Outlook, then go back to 'File' location >then 'Options' > 'Search' > 'Indexing Options' > Click on 'Modify' and recheck 'Outlook'.
2. Rebuild your search catalog.
- Close Outlook and open Control Panel. Depending on the version of Office you're using, you might need to click the Start button, and on the Start menu, right-click Control Panel.
- Do one of the following:
a. Choose Indexing Options. - b. In the Search box, type Indexing, and then choose Indexing Options.
- In the Indexed Locations dialog box, under Change selected locations, select the check box for the location you want to modify, and then click OK.
- In the Advanced Options dialog box, on the Index Settings tab, under Troubleshooting, click Rebuild. A Rebuild Index dialog box opens warning that the 'index might take a long time to complete.' Choose OK to start rebuilding the index.
3. Registry Edit
Create a new DWORD (32-bit), name it PreventIndexingOutlook and give it a value 0.
ComputerHKEY_LOCAL_MACHINESOFTWAREPoliciesMicrosoftWindowsWindows Search
4. Check Group policy setting
- You also have a look at at the Group Policy settings and make a slight change if needed.
- Run gpedit.msc to open the Local Group Policy Editor and navigate to the following setting:
- Computer Configuration > Administrative Templates > Windows Components > Search
- In the right side, you will see Prevent indexing Microsoft Office Outlook. Ensure that it is set to Not Configured or Disabled.
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6. Windows Search service is still running
Press Win key + R to open the Run command, type services.msc and press Enter. Check whether the status of Windows Search is Running. If it is stopped, try starting it. If it's already running, try stopping it and then starting it again to see the result.
Outlook Attachments Greyed Out Windows 7
For any other concerns related to Office 365 plan and subscriptions. You can reach out to us by submitting a ticket on our portal https://cloud.foetron.com/. Check out our website www.foetron.com to know about the services offered by us.
